Sports Events Project Manager – Badminton Grand Slam 2026 Featured

 Sports Events Project Manager – Badminton Grand Slam 2026

Organisation: Ghana Badminton Association
Department: Events & Operations
Reports To: GBA President / Events Committee
Contract Type: Fixed-Term (4 months)
Contract Period: June 2026 – September 2026
Location: Accra, Ghana (with travel to event venues as required)

Main Purpose of the Job

The Sports Events Project Manager will lead the end-to-end planning, coordination, and delivery of the Badminton Grand Slam 2026 and other scheduled calendar activities and courses during the June–September 2026 period.

The role holder will act as the central coordinator between internal teams, external service providers, sponsors, volunteers, and participants to ensure a safe, professional, and memorable event experience while adhering to budgets, timelines, and the strategic objectives of the Ghana Badminton Association.

This is a short-term, high-impact role requiring a proactive, detail-oriented, and resilient project manager capable of delivering multiple events within a compressed 4-month window.

Key Responsibilities

1. Event Planning & Design

• Develop and implement a master project plan for the Badminton Grand Slam 2026, including timelines, milestones, and deliverables.
• Define event concepts, formats, and programmes in alignment with GBA’s strategic goals and international badminton standards.
• Establish event budgets in collaboration with the GBA Treasurer, track all expenditures, and ensure cost control.
• Plan and coordinate other calendar activities during June–September 2026, which may include:
  • Coaching and umpiring courses
  • Grassroots development workshops
  • Regional qualifying tournaments
  • Sponsor activation events 

2. Stakeholder & Service Provider Coordination

• Liaise with internal stakeholders, including the GBA President, Events Committee, coaches, and athletes.
• Select, negotiate with, and manage external service providers, including:
  • Venue operators
  • Equipment suppliers (shuttles, nets, scoreboards)
  • Catering and hospitality vendors
  • Security and medical services
  • Audiovisual and public address systems
• Coordinate with sponsors and partners to ensure contractual obligations are met and brand visibility is maximised.

3. Operational Management

• Oversee all on-site logistics, including:
  • Venue setup and breakdown
  • Player and official registration and accreditation
  • Match scheduling and flow management
  • Equipment installation and testing
  • Spectator flow and safety protocols
• Ensure compliance with BWF (Badminton World Federation) rules and local safety regulations.
• Manage volunteer teams, assigning roles and providing briefings and supervision.

4. Financial & Strategic Oversight

• Identify cost-saving opportunities without compromising quality or safety.
• Track and report key performance indicators (KPIs), including:
  • Participant and spectator numbers
  • Sponsor satisfaction
  • Budget adherence
  • Post-event feedback scores 

5. Communication & Promotion

• Collaborate with the GBA Communications team (or external agencies) to execute a marketing and PR plan for the Grand Slam and associated events.
• Coordinate digital promotion via social media, email, and the GBA website.
• Ensure clear and timely communication with:
  • Players and teams (registration, schedules, rule updates)
  • Officials and umpires
  • Volunteers
  • Spectators and ticket holders
  • Sponsors and partners

6. Evaluation & Reporting

• Collect and analyse post-event feedback from participants, officials, volunteers, sponsors, and spectators.
• Prepare a comprehensive post-event report within 10 days of event completion, including:
  • Operational successes and challenges
  • Feedback summaries
  • Recommendations for future events
• Present findings to the GBA Executive Board Chair

Other Calendar Activities (June–September 2026)

In addition to the Badminton Grand Slam 2026, the role holder will project-manage or support the following activities:

(Exact dates to be confirmed upon appointment.)

Person Specification

Essential Professional Skills

 Essential Personal Attributes

Desirable Skills & Experience

• Previous experience delivering badminton or racquet sport events.
• Familiarity with BWF rules and competition formats.
• Experience with registration systems (e.g., Tournament Software, Ghana Badminton  system, or similar).
• Knowledge of health and safety requirements for sports events in Ghana.
• Proficiency in a second language (French/Spanish is an asset for international participants).

Education & Experience Requirements

Reporting & Working Relationships

Key Performance Indicators (KPIs)

Success in this role will be measured against:

1. Timely Delivery – All milestones achieved according to the project plan.
2. Participant Satisfaction – Post-event survey score of ≥80% positive (players, officials, sponsors).
3. Operational Safety – Zero major safety incidents during events.
4. Stakeholder Feedback – Positive endorsements from GBA leadership and sponsors.
5. Post-Event Reporting – Comprehensive report submitted within 14 days of event completion.

Health, Safety & Welfare

The Sports Events Project Manager shall:

• Take reasonable care for their own health and safety and that of all event participants, staff, volunteers, and spectators.
• Observe all laid-down systems of work and safety precautions.
• Use all safety equipment and protective clothing provided.
• Report immediately to GBA management any dangerous occurrences, unsafe conditions, or defects in equipment or venues.
• Seek safety advice when uncertain.
• Cooperate fully with GBA management to ensure a safe working and event environment.
• Understand and implement all emergency procedures, fire precautions, and evacuation plans for each venue.
• Attend all mandatory safety briefings and training sessions.

Customer Care Commitment

The Sports Events Project Manager will:

• Ensure the highest standards of service and customer care are offered to all event participants, sponsors, and spectators.
• Deliver services that meet or exceed industry best practices for sports event management.
• Continuously seek service improvements within events and operations.
• Adhere to the core values of the Ghana Badminton Association.
• Handle concerns or complaints from participants, sponsors, or spectators in a professional, empathetic, and timely manner.
• Provide hands-on advice and knowledge to customers as required.

Terms of Employment

Application Process

Interested candidates should submit:

• A current CV (maximum 3 pages)
• A cover letter (maximum 2 pages) addressing the essential skills and experience
• Contact details of two professional referees

Expected start date: 1 June 2026 (or as agreed)